It has become increasingly vital for businesses to create proactive long-term employee strategies and solutions that help them attract and retain good people. This is why human resources management has moved to the forefront as a critical factor in the success of any business.
With the broad responsibilities of most human resource personnel and current legal pressures from recently passed employee’s privacy legislation, outsourcing of certain human resource functions can make a business more efficient as well as keeping confidential information more secure. Our staff has many years of experience in the administration of human resource systems and procedures and can help enhance your business’ performance in ways that support overall business objectives.
Cobra Administrative Services
- Provide all current employees with COBRA notification via First Class mail with USPS Proof-of-Mailing
- Send initial notification of rights to all newly-covered employees via First Class mail with USPS Proof-of-Mailing
- Send Qualifying Event notifications to Qualified Beneficiaries who have experienced a Qualifying Event via Certified, Return Receipt mail or First Class mail with USPS Proof-of-Mailing
- Communicate all available plan and rate options at renewal to Qualified Beneficiaries.
- Process all election forms from enrollees and send acknowledgement letters to new enrollees.
- Provide monthly billing for enrollees including return envelopes for premium payment.
- Send grace letters advising enrollee that premium has not been received.
- Collect premiums, and follow-up on bad checks.
- Cancel participants for late payment.
- Provide monthly report on all activities to employer.
- Track eligibility and expiration dates.
- Send notice of applicable conversion rights during last 180 days of Cobra.
Section 125 Plan Administration
- Services Provided by KSPH, LLC
- Plan document, summary plan description, enrollment forms, claim forms
- Semi-monthly reimbursement checks for Medical and Child Care Spending Account
- Annual reminder of remaining account balances 90 days prior to the end of the plan year to all participants (Reimbursement checks also contain this information)
- Annual Form 5500 filing, if required
- Receipt of claim forms from participants
- Nondiscrimination testing (beginning and end of year)
- Annual employer compliance package
- Two annual enrollment meetings, if desired
- Responsibilities of Plan Sponsor
- Signing and distributing reimbursement checks
- Maintaining and reconciling of FSA bank account
- Accumulation of annual election forms by participants
- Providing employee census data on an annual basis for nondiscrimination testing
Benefit Outsourcing
- Online Enrollment Setup and Support
- Benefit Call Center
- Benefit Invoice Reconciliation
- Management of Open Enrollment Process
Employee Benefit Statements
- Annual Personalized Benefit Statements for all employees
- Annual Management report for the company
